Repair PST Files and Save Outlook from Grinding to the Halt

The rapid proliferation in businesses across the world needs a greatly effective communication medium. What could be more excellent and sophisticated than email programs? In this context, Microsoft Outlook comes in consideration (particularly in organizations), which is a robust application having easy and simple user interface and operations associated with it.

Coming to the subject matter, how does the MS Outlook program cope with extremely large mailbox and where the items are stored? Whenever such discussion takes place, PST files get all the focus. Everyone, using Outlook even for a small length of time knows a bit about these files. PST (Personal Storage Table) is actually a personal folder file, used by Outlook to store its own data, such as email, calendars, journals, contacts and other data items. As the name depicts, the file is stored locally and so is the data. Of course, it is one of the greatest things Microsoft has offered.

Unfortunately, PST files offer size limit, for example, in Outlook 2003 and earlier versions, PST can contain only 2 GB of data and in Outlook 2007, the limit has been increased to 20 GB. Yet, there is no limit of data in enterprises, it gets bigger every day. Another displeasing thing is, as the file reaches or exceeds its prescribed size limit, it is susceptible to corruption. This means, total data loss! Moreover, as more data is stored in the PST file, Outlook fails to perform fast and slows down.

Well, a great relief is Outlook offers a way to repair PST files i.e. Inbox Repair Tool (scanpst.exe). The tool is by default installed with the installation of Outlook and is located at:

volume:\Program Files\Microsoft Office\OFFICE12 (considering Outlook 2007)

Users can execute the below mentioned steps to use Scanpst.exe:
•    If Outlook application is running, exit it
•    Locate the scanpst.exe file and double-click it
•    Type the name of respective PST file in ‘Enter the name of the file you want to scan’ or browse the file by clicking the ‘Browse’ button
•    Click ‘Options’ to select the scan log option, and then click ‘Start’
•    On completion of scan process, if it shows that the errors are found, you’ll see on-screen prompt to fix errors.

Note: Outlook creates a backup file during repair process. You can change the location or name of this file by entering a new name in ‘Enter name of backup file’ box or you can use ‘Browse’ to select the target file.

•    Click ‘Repair’
•    Use the profile containing the PST file that participated in repair process, and open Outlook
•    Click ‘Folder List’ in the ‘Go’ menu

Note: ‘Folder List’ may have ‘Recovered Personal Folders’ folder comprising default Outlook folders or ‘Lost and Found’ folder. The items recovered by scanpst.exe (Inbox Repair tool) are stored in ‘Lost and Found’ folder. Also note that the items that are not in this folder cannot be repaired.

•    If you find ‘Recovered Personal Folders’, you can create new .pst file, copy the items into the newly created file from the ‘Lost and Found’ folder. Once you’re done with moving the items, you can now remove Recovered Personal Folders (.pst) file as well as Lost and Found folder.

Unfortunately, the Inbox Repair utility has not been being successful every time and hence, disappoints users. To alleviate such situation, there is a range of PST Repair Tools developed by software professionals. These software offer incomparable performance through meritorious features.

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